Effective Use of Monitoring and Evaluation Systems in Managing HIV/AIDS Related Projects: A Case Study of Local NGOS in Kenya

Francis Nyaga Karani; Walter Okibo Bichanga; Charles Guandaru Kamau

doi:doi:10.11648/j.sjbm.20140202.13

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Effective Use of Monitoring and Evaluation Systems in Managing HIV/AIDS Related Projects: A Case Study of Local NGOS in Kenya

Francis Nyaga Karani, Walter Okibo Bichanga, Charles Guandaru Kamau

Published in Science Journal of Business and Management (Volume 2, Issue 2)

Received: 2 April 2014 Accepted: 20 April 2014 Published: 30 April 2014

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Abstract

Close monitoring and evaluation during implementation leads to projects success. This study sought to determine how effectively the HIV/AIDS projects implemented by NGOs in Kenya are monitored and evaluated as laid down by the current National HIV/AIDS Monitoring and Evaluation Framework found in the Kenya National AIDS Strategic Plan 2009/10-2012/13 (KNASP III). The research considered several factors that affect the effective use of Monitoring and Evaluation by project managers in NGOs with HIV/AIDS projects in Kenya. These include lack of commitment by the project managers, incompetency on the use of the Monitoring and Evaluation systems by project managers, stringent donor requirements and capacity constraints of the NGOs. The data collected was analyzed using both quantitative and qualitative techniques. Measures of central tendency that is the mean, mode, and median were computed and interpreted. The data is presented using frequency distribution tables, pie charts and bar graphs. Relationship between various variables is established using simple correlation and regression. The researcher has used the software of Statistical Package for Social Sciences (SPSS) and the Ms-Excel. The data is also given in narrative form for explanation of situations. High ethical standards were maintained by the researcher. The study is significant in that has established the status of effective use of Monitoring and Evaluation in NGOs dealing with the HIV/AIDS pandemic in Kenya. This will contribute towards filling the present knowledge gap. The study will also form a basis on which other studies can be carried out.

Published in	Science Journal of Business and Management (Volume 2, Issue 2)
DOI	10.11648/j.sjbm.20140202.13
Page(s)	67-76
Creative Commons	This is an Open Access article, distributed under the terms of the Creative Commons Attribution 4.0 International License (http://creativecommons.org/licenses/by/4.0/), which permits unrestricted use, distribution and reproduction in any medium or format, provided the original work is properly cited.
Copyright	Copyright © The Author(s), 2014. Published by Science Publishing Group

Keywords

HIV/AIDS, Project, Monitoring and Evaluation, NGOs, Kenya

References

[1]	National AIDS Control Council: National HIV/AIDS Monitoring, Evaluation and Research Framework (2009/10-2012/13) December 2009, Available at www.nacc.or.ke/.../171/KNASP%20III%20M&E%20Framework.pdf, accessed on23/03/2011.
[2]	Planning and control systems available at http://www-project.slac.stanford.edu/ilc/planning/resources/controlsyst.html accessed on 21/1/2011.
[3]	R, Stacey, Complex Responsive Process in Organizations: Learning and Knowledge Creation, London,Routledge,,2001 http://www.plexusinstitute.org/resource/collection/5FD4ACEF-7B50-4388-A93E-109B0988049F/Intro_to_CRP_Suchman_ACFB945.PDF. accessed on 20/01/2011.
[4]	S, Cicmil, and D, Hodgson, Making Projects Critical, Basingstoke, Palgrave Macmillan, ,2006. Available at http://www.palgrave.com/products/Title.aspx?pid=269522. accessed on 20/01/2011.
[5]	Lavagnon A. Ika, Amadou Diallo, Denis Thuillier," Project management in the international development industry: The project coordinator's perspective", International Journal of Managing Projects in Business, Vol. 3 Issue: 1,2010, pp.61
[6]	Abdullah A. Hamdok ‘Monitoring and evaluation and the development challenge in Africa’ Seminar and workshop. Johannesburg, 25–29 September 2000,p,23 http://www.afdb.org/fileadmin/uploads/afdb/Documents/Evaluation-Reports/00788446-FR-ECD-JOHANNESBURG-2000.PDF accessed on 21/12/2010
[7]	Michael, Bamberger and Eleanor, Hewitt, Monitoring and Evaluating Urban Development Programs, A Handbook for Program Managers and Researchers, Washington, D.C, World Bank Technical Paper no 53,1986,p54http://web.mit.edu/urbanupgrading/upgrading/issues-tools/tools/monitoring-eval.htmlaccessed on 21/12/2010.
[8]	Janet Shapira,, Monitoring and Evaluation, http://www.civicus.org/new/media/Monitoring%20and%20Evaluation.pdf accessed on 07/12/2011.
[9]	Michael, Bamberger and Eleanor, Hewitt, Monitoring and Evaluating Urban Development Programs, A Handbook for Program Managers and Researchers, Washington, D.C, World Bank Technical Paper no 53,1986,p54http://web.mit.edu/urbanupgrading/upgrading/issues-tools/tools/monitoring-eval.htmlaccessed on 21/12/2011.
[10]	Jaap Koot, Monitoring and Evaluation for NGOs in Health and AIDS Programmes ,available at www.phc-amsterdam.nl/index.php?hid
[11]	Karen T. Odhiambo Monitoring and evaluation and the development challenge in Africa’ Seminar and Workshop organized by the Development Bank of Southern Africa, Johannesburg, 25–29 September 2000,p57http://www.afdb.org/fileadmin/uploads/afdb/Documents/Evaluation-Reports/00788446-FR-ECD-JOHANNESBURG-2000.PDF accessed on 21/12/2010.
[12]	Ministry of State for Planning, National Development and Vision 2030,National Intergrated Monitoring &Evaluation Systems. Available at http://www.monitoring.go.ke accessed on 07/12/2011.
[13]	National AIDS Control Council: National HIV/AIDS Monitoring and Evaluation Framework, (2005/6-2009/10) December2005, p, 2.At www.nacc.or.ke/.../171/KNASP%20III%20M&E%20Framework.pdf.accessed on 23/03/2011.
[14]	Joana White &John Morton, Mitigating Impacts of HIV/AIDS on Rural Livelihoods: NGOs Experience in Sub-Saharan Africa. Development in Practice Journal, vol. 15, No.2 April 2005, p187. http://www.jstor.org/pss/4030079 accessed on 11/01/2011.
[15]	N.S Deadhar, ‘Review of National HIV/AIDs control programme in India with a view of making it community oriented, more effective & sustainable’, Journal of Public Health Policy, vol. 24,no,2,2003 p159.
[16]	Caroline Halmshaw & Kate Hawkins, ‘Capitalising on Global HIV/AIDS Funding: The Challenges for Civil Society & Government’, Journal of Reproductive Health Matters, Vol. 12, no.24, p35
[17]	Mark, Muzinda. "Monitoring and evaluation practices and challenges of Gaborone based local NGOs implementing HIV/AIDS projects in Botswana." (2007).

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APA Style

Francis Nyaga Karani, Walter Okibo Bichanga, Charles Guandaru Kamau. (2014). Effective Use of Monitoring and Evaluation Systems in Managing HIV/AIDS Related Projects: A Case Study of Local NGOS in Kenya. Science Journal of Business and Management, 2(2), 67-76. https://doi.org/10.11648/j.sjbm.20140202.13

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ACS Style

Francis Nyaga Karani; Walter Okibo Bichanga; Charles Guandaru Kamau. Effective Use of Monitoring and Evaluation Systems in Managing HIV/AIDS Related Projects: A Case Study of Local NGOS in Kenya. Sci. J. Bus. Manag. 2014, 2(2), 67-76. doi: 10.11648/j.sjbm.20140202.13

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AMA Style

Francis Nyaga Karani, Walter Okibo Bichanga, Charles Guandaru Kamau. Effective Use of Monitoring and Evaluation Systems in Managing HIV/AIDS Related Projects: A Case Study of Local NGOS in Kenya. Sci J Bus Manag. 2014;2(2):67-76. doi: 10.11648/j.sjbm.20140202.13

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@article{10.11648/j.sjbm.20140202.13,
  author = {Francis Nyaga Karani and Walter Okibo Bichanga and Charles Guandaru Kamau},
  title = {Effective Use of Monitoring and Evaluation Systems in Managing HIV/AIDS Related Projects: A Case Study of Local NGOS in Kenya},
  journal = {Science Journal of Business and Management},
  volume = {2},
  number = {2},
  pages = {67-76},
  doi = {10.11648/j.sjbm.20140202.13},
  url = {https://doi.org/10.11648/j.sjbm.20140202.13},
  eprint = {https://article.sciencepublishinggroup.com/pdf/10.11648.j.sjbm.20140202.13},
  abstract = {Close monitoring and evaluation during implementation leads to projects success. This study sought to determine how effectively the HIV/AIDS projects implemented by NGOs in Kenya are monitored and evaluated as laid down by the current National HIV/AIDS Monitoring and Evaluation Framework found in the Kenya National AIDS Strategic Plan 2009/10-2012/13 (KNASP III). The research considered several factors that affect the effective use of Monitoring and Evaluation by project managers in NGOs with HIV/AIDS projects in Kenya. These include lack of commitment by the project managers, incompetency on the use of the Monitoring and Evaluation systems by project managers, stringent donor requirements and capacity constraints of the NGOs. The data collected was analyzed using both quantitative and qualitative techniques.  Measures of central tendency that is the mean, mode, and median were computed and interpreted. The data is presented using frequency distribution tables, pie charts and bar graphs. Relationship between various variables is established using simple correlation and regression. The researcher has used the software of Statistical Package for Social Sciences (SPSS) and the Ms-Excel. The data is also given in narrative form for explanation of situations. High ethical standards were maintained by the researcher. The study is significant in that has established the status of effective use of Monitoring and Evaluation in NGOs dealing with the HIV/AIDS pandemic in Kenya. This will contribute towards filling the present knowledge gap. The study will also form a basis on which other studies can be carried out.},
 year = {2014}
}

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TY - JOUR
T1 - Effective Use of Monitoring and Evaluation Systems in Managing HIV/AIDS Related Projects: A Case Study of Local NGOS in Kenya
AU - Francis Nyaga Karani
AU - Walter Okibo Bichanga
AU - Charles Guandaru Kamau
Y1 - 2014/04/30
PY - 2014
N1 - https://doi.org/10.11648/j.sjbm.20140202.13
DO - 10.11648/j.sjbm.20140202.13
T2 - Science Journal of Business and Management
JF - Science Journal of Business and Management
JO - Science Journal of Business and Management
SP - 67
EP - 76
PB - Science Publishing Group
SN - 2331-0634
UR - https://doi.org/10.11648/j.sjbm.20140202.13
AB - Close monitoring and evaluation during implementation leads to projects success. This study sought to determine how effectively the HIV/AIDS projects implemented by NGOs in Kenya are monitored and evaluated as laid down by the current National HIV/AIDS Monitoring and Evaluation Framework found in the Kenya National AIDS Strategic Plan 2009/10-2012/13 (KNASP III). The research considered several factors that affect the effective use of Monitoring and Evaluation by project managers in NGOs with HIV/AIDS projects in Kenya. These include lack of commitment by the project managers, incompetency on the use of the Monitoring and Evaluation systems by project managers, stringent donor requirements and capacity constraints of the NGOs. The data collected was analyzed using both quantitative and qualitative techniques. Measures of central tendency that is the mean, mode, and median were computed and interpreted. The data is presented using frequency distribution tables, pie charts and bar graphs. Relationship between various variables is established using simple correlation and regression. The researcher has used the software of Statistical Package for Social Sciences (SPSS) and the Ms-Excel. The data is also given in narrative form for explanation of situations. High ethical standards were maintained by the researcher. The study is significant in that has established the status of effective use of Monitoring and Evaluation in NGOs dealing with the HIV/AIDS pandemic in Kenya. This will contribute towards filling the present knowledge gap. The study will also form a basis on which other studies can be carried out.
VL - 2
IS - 2
ER -

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Author Information

Francis Nyaga Karani

University of Nairobi, Nairobi, Kenya
Walter Okibo Bichanga

Jomokenyatta University of Agriculture and Technology, Juja, Kenya
Charles Guandaru Kamau

Kibabii University College, Bungoma, Kenya

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APA Style

Francis Nyaga Karani, Walter Okibo Bichanga, Charles Guandaru Kamau. (2014). Effective Use of Monitoring and Evaluation Systems in Managing HIV/AIDS Related Projects: A Case Study of Local NGOS in Kenya. Science Journal of Business and Management, 2(2), 67-76. https://doi.org/10.11648/j.sjbm.20140202.13

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ACS Style

Francis Nyaga Karani; Walter Okibo Bichanga; Charles Guandaru Kamau. Effective Use of Monitoring and Evaluation Systems in Managing HIV/AIDS Related Projects: A Case Study of Local NGOS in Kenya. Sci. J. Bus. Manag. 2014, 2(2), 67-76. doi: 10.11648/j.sjbm.20140202.13

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AMA Style

Francis Nyaga Karani, Walter Okibo Bichanga, Charles Guandaru Kamau. Effective Use of Monitoring and Evaluation Systems in Managing HIV/AIDS Related Projects: A Case Study of Local NGOS in Kenya. Sci J Bus Manag. 2014;2(2):67-76. doi: 10.11648/j.sjbm.20140202.13

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@article{10.11648/j.sjbm.20140202.13,
  author = {Francis Nyaga Karani and Walter Okibo Bichanga and Charles Guandaru Kamau},
  title = {Effective Use of Monitoring and Evaluation Systems in Managing HIV/AIDS Related Projects: A Case Study of Local NGOS in Kenya},
  journal = {Science Journal of Business and Management},
  volume = {2},
  number = {2},
  pages = {67-76},
  doi = {10.11648/j.sjbm.20140202.13},
  url = {https://doi.org/10.11648/j.sjbm.20140202.13},
  eprint = {https://article.sciencepublishinggroup.com/pdf/10.11648.j.sjbm.20140202.13},
  abstract = {Close monitoring and evaluation during implementation leads to projects success. This study sought to determine how effectively the HIV/AIDS projects implemented by NGOs in Kenya are monitored and evaluated as laid down by the current National HIV/AIDS Monitoring and Evaluation Framework found in the Kenya National AIDS Strategic Plan 2009/10-2012/13 (KNASP III). The research considered several factors that affect the effective use of Monitoring and Evaluation by project managers in NGOs with HIV/AIDS projects in Kenya. These include lack of commitment by the project managers, incompetency on the use of the Monitoring and Evaluation systems by project managers, stringent donor requirements and capacity constraints of the NGOs. The data collected was analyzed using both quantitative and qualitative techniques.  Measures of central tendency that is the mean, mode, and median were computed and interpreted. The data is presented using frequency distribution tables, pie charts and bar graphs. Relationship between various variables is established using simple correlation and regression. The researcher has used the software of Statistical Package for Social Sciences (SPSS) and the Ms-Excel. The data is also given in narrative form for explanation of situations. High ethical standards were maintained by the researcher. The study is significant in that has established the status of effective use of Monitoring and Evaluation in NGOs dealing with the HIV/AIDS pandemic in Kenya. This will contribute towards filling the present knowledge gap. The study will also form a basis on which other studies can be carried out.},
 year = {2014}
}

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